Serves the Commercial Small Fleet Market of 10 – 50 Vehicles

How to Transform Cargo Vans into Mobile Offices

December 2014, by Steven Martinez and Chris Brown

Silver Moon Brewing created this "pop-up pub" to expand its marketing outside of its home base of Bend, Ore.
Silver Moon Brewing created this "pop-up pub" to expand its marketing outside of its home base of Bend, Ore.

Extreme makeovers aren’t just about nose jobs, hairdos or home redecorations. In the fleet world, an extreme makeover entails upfitting a work truck or van to accomplish as much work as possible on the road.

These three small business owners each took a blank-slate cargo van and “did it themselves” to create not only a mobile office but also a way to expand into new business and extend their brands.

Standing Apart in Brewery Boom Town

Bend, Ore., is alternately called Beer Town USA or the craft-brewing capital of the West. So creating buzz in that crowded market is essential, even if you’re one of the oldest breweries in town.

When James Watts and partner Matt Barrett bought Silver Moon Brewing in June 2013, “We needed to get creative to resurrect the name and the brand in this booming brewery city,” Watts says.

With so many festivals, events and fundraisers in the Northwest, their vision was to create a distinctive mobile marketing machine — which has evolved into a full-fledged brew pub on wheels.

The project started when Watts and Barrett ditched their 14-year-old delivery van in favor of a new vehicle. “We wanted something new, sleeker and sexier so we went out and got the Ram ProMaster cargo van,” Watts says, adding that they jumped at the chance to be the first in Bend to own a new style of vehicle. “Part of our mantra is, ‘if someone else has done it, we aren’t interested.’”

Wanting to stand out from the ubiquitous white pop-up festival tent, the owners hatched an idea to mount functional taps on the exterior wall of the van and plumb them to the inside.

The next step was to add the graphics, which would be a clean slate in terms of company branding. Watts came up with the design concept of a wave of beer and worked with his marketing firm, Spooky Dawson, on execution. A local graphics company, Driving Force, took it through the final steps.

The back doors of the van are wrapped with a fun optical conceit — a photo of the owners inside the van wrestling with a tumbling keg. “It has been a crowd pleaser,” Watts says.

Watts then installed two marine-grade speakers on the exterior wall and a RV-style awning. “As cool as it was, we felt like something was missing,” Watts says. He came across a portable bar that sits 18 people and folds neatly into a stack of metal. The bar was then wrapped in vinyl for a wooden look. With stools dropped in front, the “pop-up pub” is complete.

“We pull the van up, crack out the awning, turn on the speakers, turn the gas on the kegs and pull out the bar; then we have a fully functional outdoor pub,” Watts says. “In 15 minutes, we are ready to go.”

New Van, New Business Model

When spec’ing their ProMaster, Watts and Barrett needed “a decent-sized vehicle” that had room for the four 120-lb. kegs and their taps, chairs, some merchandise and the bar, which weighs less than 400 lbs. They chose the ProMaster 2500 with the tall roof and medium wheelbase. Their dealership was able to find a silver van, which fit perfectly with the “Silver Moon” branding and graphics.

Watts cites turning radius, fuel economy and comfort as benefits of the ProMaster; these benefits are magnified as Silver Moon expands its coverage into the state of Washington. A second van is planned.

Watts says the van and pop-up pub have extended their reach and set them apart in an area with 26 breweries in a 25-mile radius.

“Because it is mobile and portable and we can take it out to the audience, it has been a pretty strategic part of gaining exposure for the brewery,” Watts says. “We have a great live music scene in our tap room, but that’s for the locals and regulars. The pub and van is enjoyed wherever we take it. We can impress people with a great experience with great beer.”

Tool Business Transforms into Workshop on Wheels

Kris Sabol upfit his Mercedes-Benz Sprinter van to bring his business mobile.
Kris Sabol upfit his Mercedes-Benz Sprinter van to bring his business mobile.

Kris Sabol runs his business, Northeast Industrial Bolting, out of his van. He sells, rents, repairs and calibrates specialty tools for large businesses, such as power plants and refineries, where oftentimes the cheapest tool costs $4,500.

“I sell tools, but they’re the kind of tools you can’t just go on the shelf and buy anywhere,” says Sabol.

Typically, his competitors receive tools for repair and either send them back to the OEM or work on them at their shop or home. But Sabol saw an opportunity to create his own niche. By going mobile, he would be able to offer faster services at a premium.

To do this, he bought a used 2010 Mercedes-Benz Sprinter 2500 with 40,000 miles and upfit the interior to be able to run his business from the van, on-site, on-call. Customers looking to rent or calibrate a tool could have the job completed in less than an hour, compared to days.

A Total Conversion

Sabol paid about $28,000 for the Sprinter in 2012 as an upgrade from a Toyota Rav4. “I built a wooden box for my Rav4 and I would just throw my stuff inside there,” says Sabol.

The Sprinter’s initial shelving and toolboxes weren’t made for the job and didn’t fit the professional image he wanted. What he wanted turned out to be a lot.

He installed a workbench, shelving and drawers by Ranger Design, two extra batteries, LED lights, a low-power electric AC, a diesel-fired bunk heater with remote start, glossy white walls with insulation and a rubber floor mat. He wired three 110v outlets to power electronics and tools and added solar panels for a battery boost.

This power self-sufficiency means he does not have to tap into outside power on a job site. “I can just close my door and do my thing,” he says.

By the time he was finished upfitting his Sprinter, the total bill, including the cost of the van, ran close to $130,000. But with the ability to open up new business and collect more for his services, the decision to spend the money was a no-brainer.

In addition to a workbench, shelving and drawers, Sabol outfitted the van with LED lights, 110v outlets to power tools and solar panels for a battery boost.
In addition to a workbench, shelving and drawers, Sabol outfitted the van with LED lights, 110v outlets to power tools and solar panels for a battery boost.

The Money Makes Sense

What was once a slightly used, full-sized van became a full-service tool shop on wheels. With his NIB Torque decals and paint job, Sabol is confident that he is projecting the image he needs for his business.

“Now when I roll up to a job site and they see this big van with a logo on it, they know that I’m a legitimate company and not some fly-by-night guy,” he says.

With a two-tool minimum to repair and calibrate on-site, Sabol can now charge more. He also carries an entire stock of tools to rent or buy, which leads to extra business when he arrives on-site. Because he primarily deals with large businesses that often spend as much as $3,000 on his services, they are more interested in fast work done right than a cheaper price.

“If we had been in the back of my car and going in my trunk, it just wouldn’t have been the same,” he says. “If I’m offering this extra service and they see a value, they’ll say just go ahead and do it.”

Video Production Goes Mobile

Rick Ghersi of TVS Communication Solutions upfit the company's two ProMaster vans to take advantage of the trend of shooting videos on location.
Rick Ghersi of TVS Communication Solutions upfit the company's two ProMaster vans to take advantage of the trend of shooting videos on location.

When choosing the right vehicles for a small business fleet, several factors are involved, including cargo capacity, fuel economy, reliability and maneuverability.

But for Rick Ghersi, owner and CEO of TVS Communication Solutions, a little style doesn’t hurt. Referring to the van as a “cool look,” the all-new Ram ProMaster cargo van caught his attention. So much so that Ghersi purchased two Ram ProMaster vans for his fleet.

When it came time to replace two of his fleet’s older vans, Ghersi did his research and weighed his needs against what was currently available on the market. “We went out to see what was new,” he says. “The old vans were at a point where they were wearing down.”

Search for Right Vehicle

Detroit-based TVS is a visual communications company that produces video for products and live events. With more than 24 years in the business, this industry has seen a lot of change, but “People still need content and we generate it,” according to Ghersi.

TVS has a small fleet of five vehicles, including four vans and one Freightliner truck for the big stuff. When it was time to update his fleet, Ghersi had to consider the shift away from in-house work to on-location shoots. More and more, clients wanted TVS to bring their gear to an event — and in some cases produce the whole video on location.

Because of this demand, TVS hauls a lot of bulky items such as multiple camera rigs and production equipment. It isn’t all about payload; it is more about volume and mobility.

“We haul gear on a regular basis to shoot and produce events on the road,” says Ghersi. “We need big empty spaces where we can stack gear and be able to move it in and out.”

Now, the company can utilize two vans that have the space to haul gear and the versatility to become a mini production room when needed, while minimizing use of the larger Freightliner.

Additionally, Ghersi’s fleet travels often and he needs reliable vehicles.

“We put 30,000 or 40,000 miles a year on these vans,” says Ghersi. “We’ll try to go up to 200,000 miles and five or six years.”

A Driver’s Perspective

While cost efficiency and reliability are important to the company’s owner, driving the ProMaster on a daily basis brings a different perspective.

“The most comfortable van I’ve ever driven,” says Jeff Verhoef, the senior engineer and webcast manager for TVS. “I can get the seat in a place where I’m comfortable driving it.”

Verhoef cites the new van’s tight turning radius, and says it’s not lacking in power. “When unloaded, take it easy on the gas because you’ll be surprised at how fast it will take off on you,” says Verhoef.

Informally, Verhoef has seen the two ProMasters averaging 18 to 20 mpg compared with 14 to 15 mpg for the old vans.

So far, the ProMaster has proved to be a good fit for TVS and its employees, says Ghersi. “In comparison, our costs are going down,” he says. “We look for what’s going to last and what we are going to get better mileage on, and still be comfortable — because Michigan weather is unpredictable.”

One of the Ram ProMasters used by TVS Communication Solutions.
One of the Ram ProMasters used by TVS Communication Solutions.
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