When selling out-of-service fleet vehicles to employees, companies need to ensure fleet policy is uniformly applied — without exception — and that all buyers are treated uniformly and consistently. If you are involved in individual price negotiations, it is prudent to document the sales process. Auditors want to ensure that policy is being enforced uniformly and consistently throughout the organization. Here's what you need to do to ensure you sail through an internal audit with flying colors.
Auditing fuel purchase invoices takes time and access to industry pricing data, but such scrutiny can avoid overcharges and duplicate transactions.
In one example, City of Honolulu employees were allowed to take home vehicles without proper authorization.
New York City Off-Track Betting Corporation is in financial trouble, and an audit questions the necessity of its 87-vehicle fleet.
Reviewing payload, cargo requirements, access, mileage, and roadway requirements can be the answer to saving costs and simplifying fleet vehicle choices.
The DOT has just informed you that your transportation operation will be audited. Are you prepared? Do you know what records will be reviewed? Do you comply with the regulations?
Federal regulators are pushing stricter enforcement of complex vehicle safety regulations. Staying up-to-date with the mandates help commercial fleets avoid heavy fines or shut-downs for noncompliance.
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