MANAGING 10-50 COMPANY VEHICLES
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Personal Use

Discrimination Against Vocational Vehicles

Can a branded vocational vehicle be ticketed for being parked in an employee driver’s home driveway? Or, can it be subject to a fine if legally parked overnight on the side of a street? Before you say no, think again. These discriminatory practices occur regularly when vocational vehicles are parked in residential areas governed by a homeowner association (HOA). In fact, the type of restrictions implemented against vocational or branded vehicles can run the gamut and are at the whim of the HOA.

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Employees Using Company Vehicles to Moonlight as Uber Drivers

A growing number of employees have been caught using their company vehicles as a tool to generate supplemental personal income for themselves.The fastest-growing trend in unauthorized usage of company vehicles is working as an Uber or Lyft driver. But using company vehicles to moonlight goes far beyond Uber and Lyft.

The Danger of Lower Fuel Prices

The recent drop in fuel prices has been as breathtaking as earlier run-up in prices. If sustained, these reduced fuel prices will begin to make a dent in overall fleet fuel expenditures.

How to Avoid HR Headaches When Confronting Employees Who Abuse Company Vehicles

If an employee threw trash all over the office floor, scratched the paint off the walls, broke the light bulbs, left holes and dents in the walls, and skipped routine maintenance on the copier until it overheated and broke, no manager would tolerate this abuse. Yet, that is exactly what some fleet managers do tolerate when drivers abuse their company-provided vehicles.

IRS to Focus on Auditing Fleets for Personal-Use Reporting & Compliance

Last August, the IRS announced areas it will prioritize for audits in 2014, one of which is fringe benefits, especially the personal use of company vehicles. Managing personal-use compliance is a headache. It is also expensive, with internal costs ranging from $35 to $75 per year per vehicle. Here's what you need to do to be prepared should your friendly IRS agent come knocking on your front door.

Is the Fleet Industry Grossly Under-Estimating Personal Use Miles of Company-Provided Vehicles

If you asked fleet managers what the industry average is for personal use of company vehicles, most would say it is approximately 15-18 percent. But, is it? Most of us will agree that some drivers fudge their personal-use mileage, but no one knows by how much. There is a growing suspicion that personal-use mileage is far greater — perhaps substantially greater — than what the industry accepts as conventional wisdom.

Do You Know What Your Drivers Are Really Doing?

Do you really know who is driving your company-provided vehicles? Often the "at-work" persona of an employee is not the true indicator of their behavior when no one is watching. Recently, someone forwarded me a link to a chat room for pharmaceutical reps. I did a search of posts that included the phrase "company car" and, in short order, I was shocked at some of the comments written about their use of company cars and how drivers play "the system" to their advantage.

5 Avoidable Mistakes in Managing Personal Use

Personal use administration is a headache for most fleet managers. Oftentimes, this headache is self-induced and avoidable. Here are five common mistakes committed by fleets in administrating a personal use program.

The Hidden Cost of Personal Use

Many companies are wondering whether they are charging enough for personal use. At some companies, this discussion is long overdue. When re-evaluating personal use charges, a common mistake is to focus solely on the cost of fuel. However, doing so ignores the other “hidden” costs of personal use, which have also risen.

Average Monthly Personal Use Charges Increase to $108

The number of fleets restricting personal use of company-provided vehicles decreased from 2008 to 2009.